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Commercial Lease Administrator

Position Summary

Lease Recording Process; responsible for processing leases, renewals, agreements, and licenses.


Position Duties and Responsibilities

  • Maintain tenant lease files.
  • Entry and maintenance of new lease documentation in the accounting system including but not limited to; start and ending date of lease, Rent commence date, free rent period, TI amount; etc;  option term; base rent and escalation term. % rent, Tenant Pro-rata Share
  • Maintain suite and building tables to ensure the accounting system reflects the correct square footage of each suite/building
  • Maintaining lease generation to properly reflect terms for each lease period
  • Entry and/or verifying recurring charges, critical dates, sales reporting requirements, renewal/termination/kick out options, insurance requirements, co-tenancy clauses, CPI rates, late fees, etc.
  • Ensure percentage rent is properly tracked, recorded and collected
  • Responsible for CPI rent updates in MRI
  • Monthly reporting, including rent roll reconciliation and distribution, expiration reports, and the lease summary report
  • Manage critical dates including Execution, Delivery, Opening and Vacate
  • Track and finalize RCD; distribute RCD Letter/Agreement to Tenant
  • Assist property accountants with year-end tenant recovery reconciliation billing/invoicing
  • Handles special projects and other duties as assigned
  • Protect employer’s privacy and data, keep passwords safe

Knowledge and Skill

  • Ability to read and interpret lease documents
  • Ability to communicate with others, identify problems and resolve potential conflicts
  • Must be able to set priorities, plan, organize and accomplish tasks, often within strict time limitations, and work well independently
  • Possess excellent computer skills with an understanding of spreadsheets, word processing, database software and the internet
  • Yardi experience preferred


  • 3+ years Lease Administration experience
  • 3+ years’ experience in real estate, required
  • Bachelor’s degree in Finance or Accounting preferred


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